PACKING LIST : As simple as a list which lists the pieces per cartoon, weight per cartoon ( both net and gross ) as well as the sizes. This wll be helpful when calculating your final costs ( though you should have these calculated already ). 

BILL OF LADING : As simple as that document that tells you that the goods have been shipped. This document is one of the most important since:

-         it tells you what quantity has been shipped

-         it tells you when that quantity was shipped

-         it tells you on what vessel / carrier it was shipped

-         it tells you what was the total weight

-         it tells you who has shipped the goods

-         it tells you to whom have the goods been shipped

-         it tells you who needs to be contacted to claim the goods 

Without this ORIGINAL document you cannot release the goods when they reach the port. REMEMBER THAT. There are ways around that in case the document gets lost. 

At the same time it is also a document which can be forged easily with the right contacts.  

By the way if it is an air shipment you don’t need to have the Original Bill of Lading ( called Airway Bill of Lading ) in your possession. The moment the goods arrive at the aiport you can already clear them. 

That’s the reason why unless your supplier trusts you, he will not send you the goods by air before receiving prior payment. If you receive the goods and you don’t pay, he cant really do anything.   .   

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